60 days before event:
___APPOINT COORDINATOR:________________________________
(Coordinator uses this checklist)
__GET LIST OF CANDIDATES FROM REGISTRAR OF VOTERS AFTER
CLOSE OF FILING PERIOD.
___RESERVE LOCATION; SEND ROOM ARRANGEMENT TO PERSON WHO
WILL SET UP.
(have a table and chairs for candidates; table at door
for LWV Hosts; table outside meeting hall for campaign literature.)
___REQUEST MIKES, IF NEEDED
(One for each person or table mike which can be passed)
___MAIL INVITATIONS TO CANDIDATES (Include postcards to
notify acceptance)
30 days before event:
___APPOINT THE FOLLOWING:
-
_____MODERATOR (Give Moderator checklist/ground rules/names
of assistants.)
-
_____TIMER
-
_____QUESTION SORTERS
-
_____QUESTION RUNNERS
-
_____HOSTS (2 at door)
___RELEASE PUBLICITY & FLYER (to Libraries, chambers
of commerce, local newspapers, put it on your web site etc.)
15 days before event:
_____PREPARE NAME PLATES FOR CANDIDATES (MINIMUM 2" HIGH
LETTERS)
_____PREPARE LOTS FOR CANDIDATES TO DRAW FOR ORDER OF
SPEAKING
_____PLAN TIME BLOCKS FOR FORUM (very important if many
candidates.)
Day of event:
MODERATOR ARRIVES 30 MINUTES EARLY; MEET CANDIDATES
& CHECK NAMES; DRAW LOTS & MARK ORDER ON SCRIPT.
_____Bring gavel, procedures, ground rules, invitation
letters, and script.
_____Review setup of head table; place nameplates; check
water glasses; test microphones.
_____To see & be seen, Moderator apart from candidates.
Ensure no campaign literature, etc.
| TIMER |
BRING STOP WATCH AND SIGNS (Wear LWV badge
or I.D.) |
| QUESTION SORTERS |
BRING 3x5 CARDS/PENCILS FOR QUESTIONS (Wear LWV badge
or I.D.) |
SUMMARY TO BRING:
LWV SIGN/BANNER, GAVEL, TABLE CLOTH/COVER, LWV HANDOUTS
(IF ANY), NAME PLATES, WATER GLASSES, STOP WATCH/SIGNS, 3x5 CARDS/PENCILS,
REFRESHMENTS, IF DESIRED. |
